Riyadh · Serving organizations across Saudi Arabia
Records Management & Document Digitization Services in Saudi Arabia
We help companies in Saudi Arabia turn paper archives and scattered files into organized, searchable records, with clear access permissions, an audit trail and retention rules that fit how your teams work.
Each project starts with an agreed scope: the documents involved, locations, data fields and the deliverables you receive.
Document digitization & scanning
Converting paper archives into organized digital files that can be indexed, searched and retrieved.
Sorting and classifying documents
Scanning and quality checks
Metadata entry and indexing
Text recognition (OCR) for Arabic and English
Electronic document management (DMS)
An organized environment for storing files and managing access, search and versions.
Folder structures and document types
Access permissions by role
Version control and audit trail
Search and retrieval
Records classification & retention
Clear rules for how each record type is named, classified, kept and reviewed.
Unified naming and classification
Metadata fields per document type
Retention periods per your policies
Permissions matrix: who views, edits, approves
Workflow & approvals
Linking documents to review and approval steps so that the approved version is always clear.
Digital review and approval paths
Notifications and due dates
Status tracking
AI-assisted document processing
Automatic classification and extraction of key data such as numbers, dates and parties, with human review of the results.
Document type classification
Data extraction to index fields
Searchable scanned content
Integration with your systems
Connecting archived documents to the systems where they are created and used.
ERP and accounting systems
HR and employee files
Email and correspondence
How a project works
From paper archive to searchable records
AssessmentReview document types, volumes, locations, current systems and how teams search for files today.
DesignAgree on classification, naming rules, metadata fields, permissions and retention periods.
PilotStart with one department or document type to validate the structure before scaling.
DigitizationSort, scan, index and quality-check the paper archive in agreed batches.
System setupConfigure the document management environment, workflows and integrations.
Rollout & trainingTrain users, hand over procedures and support the team after launch.
Deliverables
What your organization receives
Outputs are agreed before work begins, so you know exactly what is delivered.
An indexed digital archive with a clear folder structure and unified naming.
A searchable document register with metadata for each document, using the fields your departments rely on.
Quality check results, including a list of damaged or incomplete documents.
A permissions matrix defining who can view, edit and approve each document category.
Procedures for versions, approvals and retention aligned with your internal policies.
Working in Saudi Arabia
Points we plan for from day one
Arabic first, English too: interfaces, search and OCR that handle Arabic documents, stamps and bilingual records.
Data protection: access controls, audit trails and hosting choices reviewed against your internal requirements and applicable regulations such as the Personal Data Protection Law (PDPL).
Cloud or on-premises: the choice depends on data sensitivity, hosting requirements and your IT team's capacity.
FAQ
Frequently asked questions
Do you work with Arabic and English documents?
Yes. Indexing fields, search and text recognition (OCR) are set up for both Arabic and English, and bilingual documents can be indexed by the fields your teams use in either language.
Can you digitize our paper archive on our premises?
Scope is agreed before the project starts, including where sorting and scanning take place, the folder structure, naming rules and delivery format, based on your security requirements and the size of the archive.
Do we need a new document management system?
Not always. We start by reviewing how documents are created, stored and approved today. Sometimes organizing structures, metadata and permissions in an existing system is enough; in other cases a dedicated DMS is the better option.
Which cities in Saudi Arabia do you cover?
Our team is based in Riyadh and works with organizations across Saudi Arabia. Share your locations and archive size and we will propose a suitable approach.
