Physical existence
Is the asset at its recorded location, or has it been moved or lost?
Asset & stock solutions
Asset Inventory & Field Verification in Saudi Arabia
We count your assets where they actually are, verify their condition and location, and reconcile every item with your existing records, so you end up with an asset register you can rely on.
Why it matters
Why organizations need a physical asset inventory
The asset register in your accounting or ERP system does not always reflect what is actually on site. Over time, equipment moves between departments, items are disposed of without updating the register, and new assets are recorded with vague descriptions or not recorded at all. The result is a register you cannot rely on for depreciation, insurance or replacement planning.
A field inventory reconnects the register with reality: we visit every location, verify each asset's existence, condition, location and custodian, then reconcile what we found with your current records. The goal is not just to count assets, but to deliver a reliable register that can be maintained after the project ends.
What we verify
What we check for every asset
Condition & photos
Recording the asset's condition and photographing it when needed to document its state at the time of the count.
Detailed location
Building, floor, room or area, with location maps when required.
Custodian
Linking each asset to the user or department responsible for it, for easier follow-up and accountability.
How it works
How an inventory project runs
- ScopeLocations covered, asset categories, the data fields to collect for each asset, and the register the results will be reconciled against.
- PreparationReceiving a copy of the current asset register, preparing collection forms or the field app, and agreeing a site visit schedule that does not disrupt work.
- Field roundsCounting site by site, recording data and photos, and applying tags if tagging is in scope.
- ReconciliationComparing what was found with what is recorded and classifying every case.
- ReportingDelivering the results, the discrepancy list and recommendations for updating the register.
Deliverables
What your organization receives
Field inventory results register
Data for every asset: number, description, location, condition and responsible party, with photos when needed.
Discrepancy & observations list
Unregistered assets, registered assets not found, moved and duplicated assets, classified for easy review.
Register update report
A summary of results and recommendations for updating the register, in a format that can be imported into your system.
Discrepancies
Discrepancies an inventory typically reveals
| Type | What it means | What happens next |
|---|---|---|
| Unregistered asset | Found on site with no matching line in the register | Added to the register after verifying its source and value |
| Registered asset not found | In the register but not found on site | Reviewed with the responsible department before any disposal is approved |
| Different location | The asset exists but in a different location or department | Its location and custodian are updated |
| Duplicate record | The same asset is recorded more than once | Records are merged and corrected |
Disposal and accounting adjustment decisions remain with your management; our role is to deliver documented, clear results so those decisions are made on a sound basis.
Getting started
What we need from you
- A list of locations and an approximate number of assets at each.
- A copy of the current asset register, if available, in any format.
- The asset categories to be counted, such as furniture, IT equipment, machinery and vehicles.
- A coordinator on your side to arrange site access and answer questions.
After the count
Keeping the register accurate
The value of an inventory fades if procedures are not tightened afterwards. That is why a count is usually paired with asset tagging (barcode, QR or RFID) to make the next count faster, and with fixed asset management to document transfers, additions and disposals. The updated register can also be connected to your ERP system.
FAQ
Frequently asked questions
What is asset inventory and field verification?
It is a physical count of assets on site that verifies their existence, condition and location, then links each asset to the available records.
What does the organization receive after the inventory?
A field inventory results register, a list of discrepancies and observations, and a report that helps update the asset register.
How are unregistered or missing assets handled?
Inventory results are reconciled with current records, and discrepancies and unknown assets are listed clearly for review.
Does the inventory include photographing assets?
Data and photos can be documented when needed; this is defined in the scope agreed before work starts.
Contact
Tell us about your assets
Share the asset categories, locations and approximate number of assets, and we will propose a suitable scope and timeline.
Arabic version: النسخة العربية
