Count scope
Defining the count scope and storage locations.
Asset & stock solutions
Stock Counting & Review in Saudi Arabia
Periodic or surprise stock counts that verify actual quantities on the shelves and compare the results with your warehouse data.
Why it matters
When do you need a stock count or review?
The gap between the quantity recorded in the system and the quantity actually on the shelves starts small and then builds up: issues that are never recorded, receipts in quantities different from the invoice, similar items recorded under the wrong code, or damaged stock that was never written off. This gap directly affects purchasing decisions, the value of inventory in the financial statements, and your ability to fulfill orders.
We help warehouses, stores and facilities measure actual quantities accurately, analyze discrepancies and deliver results that can be relied on to reconcile the system.
Scope
What the service covers
The scope of work, data, locations and deliverables are agreed with you before work starts.
Field count
Carrying out the physical count and reviewing items.
Reconciliation
Matching actual quantities against system records.
Discrepancies
Identifying discrepancies and their likely causes.
Results
Delivering results that can be reviewed and followed up.
Count types
Types of stock counts we carry out
Full stock count
A complete count of all items in the warehouse or site, usually at the end of the financial period or before moving to a new system.
Cycle counting programs
Counting groups of items at regular intervals based on their importance or movement, without stopping operations.
Surprise counts
An unannounced review of specific items or locations to verify controls and procedures.
Inventory data review
Checking item records, units of measure and locations in the system before or after the count.
How it works
How a stock count is carried out
- PlanningDefine the locations and items covered, the count date, and whether receiving and issuing stop during the count or are controlled by a special procedure.
- PreparationExtract the item list from the system, organize the warehouse and mark locations, and agree how damaged and returned items will be handled.
- CountingCount items by barcode scanning or manually depending on the environment, with recounts for items showing discrepancies or of high value.
- ReconciliationCompare counted quantities with the system item by item and identify surpluses and shortages.
- Analysis & reportingClassify discrepancies and their likely causes, and present the results in a format that makes reconciliation in the system easy.
Discrepancy analysis
Analyzing discrepancies matters more than the count itself
Knowing that an item is short is not enough; the question is why. When analyzing discrepancies we distinguish between the common causes:
| Likely cause | How it shows up | What we suggest |
|---|---|---|
| Unit of measure error | A large, consistent difference in one item, such as cartons versus units | Correct the item setup in the system |
| Mix-up between similar items | A surplus in one item and a matching shortage in a similar one | Review coding, naming and storage locations |
| Unrecorded movements | Shortages in fast-moving items | Review issuing and receiving procedures and their permissions |
| Damaged or expired stock | Items present but not usable | Separate and document them for management approval |
Approving the reconciliation of discrepancies in the system is a management and accounting decision for your organization; we deliver documented, classified results so that decision is based on clear data.
Deliverables
What your organization receives
Counted quantities statement
The actual quantity of each item and its storage location, as counted.
Discrepancy report
Actual versus system, item by item, classified by surplus and shortage with likely causes, and valued where prices are available.
Recommendations to improve inventory data accuracy
Practical recommendations on organizing locations, item coding, and receiving and issuing procedures.
Getting started
What we need from you
- An item list from your system with the latest balances.
- A layout or description of the storage locations.
- A suitable date for the count.
- A warehouse representative to accompany the team.
After the count
Reducing the need for full counts
If you want to reduce the need for full stock counts in the future, you can move to a cycle counting program or implement smart warehouse solutions with barcode or RFID.
FAQ
Frequently asked questions
What is the difference between periodic and surprise stock counts?
A periodic count is carried out on a set schedule, while a surprise count is carried out without prior notice to verify actual quantities. We offer both, depending on the organization's needs.
How are stock discrepancies handled?
Counted quantities are matched against system records, and discrepancies and their likely causes are identified in results that can be reviewed and followed up.
What does the organization receive after a stock count?
A statement of counted quantities, a discrepancy report, and recommendations to improve the accuracy of inventory data.
Contact
Tell us about your warehouse
Share your storage locations, the approximate number of items and a preferred count date, and we will propose a suitable count plan.
Arabic version: النسخة العربية
