Tagging scheme design
Planning a tagging scheme that suits your asset categories.
Asset & stock solutions
Asset Tagging in Saudi Arabia
We give every asset a trackable identity using barcode, QR or RFID, chosen to suit the environment, and link each tag to the asset's record and location.
Why it matters
What asset tagging is and why it comes before any asset management system
Asset tagging means giving every asset a unique identity, printed on a label or stored on a chip, that is linked to its line in the asset register. Without this identity, recognizing an asset depends on its description or the manufacturer's serial number, information that is written inconsistently and easily lost, so every later count becomes a long manual search-and-match exercise.
With tagging, scanning the label with a reader or a phone is enough to show the asset's data, location and custodian. The next count becomes faster and more accurate, and transfers and maintenance are recorded against the right asset.
Scope
What the service covers
The scope of work, data, locations and deliverables are agreed with you before work starts.
Identification labels
Producing or organizing the identification labels.
Linking to the register
Linking each code to the asset's record and location.
Reading devices
Supporting scanning with suitable devices.
Rules for additions & transfers
Setting rules for adding new assets and recording their transfer.
Choosing a technology
Barcode, QR or RFID?
No single technology suits every environment. We choose the tagging method based on the asset type, the work environment and the required counting method.
| Technology | Best suited to | Notes |
|---|---|---|
| Barcode | Furniture, office equipment and easily accessible assets | Low cost and widely readable; the reader must be pointed directly at the label |
| QR | Assets you want to scan with a phone or link to additional information | Tolerates partial damage better than a barcode and holds more data |
| RFID | Warehouses and large numbers of assets, or assets whose label is hard to reach | Reads without direct line of sight and several assets at once, with higher label and device costs |
Many projects use a mix of technologies, such as barcodes for furniture and RFID for warehouse equipment.
How it works
Stages of a tagging project
- Design the coding structureDefine the ID format: should it include a location code or asset category, and how will new assets be added later without duplication?
- Generate unique numbersGenerate a number for every asset and link it to its line in the register, handling any unregistered assets the count reveals.
- Select & print labelsChoose label material suited to the environment: indoor or outdoor, metal or other surfaces, or exposure to heat and humidity.
- Apply & linkFix the label in a stable, easy-to-reach position, then verify it scans and link it to the asset database.
Label placement
Where should the label go?
Label placement determines how easy the next count will be. We agree fixed rules for each asset category, such as the upper right side of desks or the back of screens, and avoid surfaces exposed to friction, frequent cleaning or high heat. These rules are documented so your team can apply them to new assets after the project ends.
Deliverables
What your organization receives
Tagged asset register
Every asset carries a unique number linked to its data, location and custodian.
Label application plan
The label type, technology and position for each asset category, suited to the environment where it is used, with written placement rules.
Coding structure documentation
Documentation of the coding structure and how new assets are added.
Asset data update procedures
Clear steps for updating asset data when an asset is added, moved, maintained or disposed of, to keep the register accurate.
Getting started
Before you start
It helps us to know:
- The approximate number of assets and their categories.
- The number of locations.
- Whether you have an asset management system or ERP system that the tagging will be linked to. If your system can read the codes directly, we design the tagging to match it; if not, we propose a practical way to connect them through ERP integration.
Combined with
Tagging and field inventory in one visit
Tagging is often carried out together with a field asset inventory in the same visit, saving time and avoiding handling each asset twice.
FAQ
Frequently asked questions
What is the difference between barcode, QR and RFID for asset tagging?
They differ in how they are read and how well they suit the work environment; the most suitable one is chosen based on the nature of the assets and the environment they are in.
Is the label linked to the asset record?
Yes. Every code is linked to the asset's record and location, making it easy to identify and track during counts or transfers.
What happens when a new asset is added or moved?
Rules and procedures are put in place for updating asset data when assets are added or moved, so the register stays up to date.
What are the deliverables of the asset tagging service?
A tagged asset register, a label application plan, and procedures for updating asset data.
Contact
Tell us about your assets
Share the asset categories, approximate number of assets and locations, and we will discuss the right tagging method for your environment.
Arabic version: النسخة العربية
