You do not know your actual profit
Sales are good but the balance does not reflect them, and expenses are not clearly separated.
Remote accounting and monthly subscriptions
Organized accounts and decisions based on clear numbers.
We record, classify and reconcile your business transactions every month and deliver reports that show where your money goes and what obligations lie ahead, without needing a full accounting department in-house.
Who it is for
When invoices pile up and the picture is unclear
The service suits small and medium businesses, stores and growing companies that do not have a full-time accountant, have an accountant who needs support and review, or rely on scattered spreadsheets that do not give a reliable result.
Incomplete documents
Invoices and receipts are in more than one place and hard to find when needed.
Pressure around filing deadlines
Tax and zakat data is prepared at the last minute with twice the effort.
Before the monthly close
An example of the document checklist we send
Before each monthly close we send a follow-up list showing which documents have been received and which are still needed. This is an illustration only.
- Sales invoices: Received
- Purchase and expense invoices: Received
- Bank statement: Received
- Petty cash expense receipts: Missing
- Updated lease contract: Required
Scope of work
What we do in your accounts
The items included in the subscription are agreed after the initial assessment; these are the main tasks the scope usually covers.
Recording and classifying transactions
- Recording sales, purchases and expenses
- Classifying income and expenses under a chart of accounts suited to your business
- Linking every entry to its supporting document
Reconciliations and receivables and payables
- Monthly bank account reconciliation
- Following up customer and supplier balances
- Alerts on overdue amounts and discrepancies
Document organization
- Organized digital archiving of invoices, contracts and receipts
- Naming and classification that make searching easy
- A list of missing documents every month
Monthly reports
What the client receives every month
After the monthly close you receive a concise reporting pack with a written summary of the key observations, and a short review meeting is held to discuss it when needed.
Income and expenses
Broken down by category, with comparison to previous months.
Profit and loss statement
A clear picture of the business result for the period.
Cash flow and obligations
What actually came in and went out, and upcoming amounts owed by and to the business.
Observations and recommendations
Discrepancies that need explanation, expenses worth reviewing, and documents required.
Zakat and tax
We prepare your data, and we are clear about the limits of our role
We clearly separate what the subscription covers from what requires a licensed professional, so you know in advance who handles each step.
| Area | Who handles it | What it covers |
|---|---|---|
| Bookkeeping | Included in the subscription | Recording and classifying transactions, reconciling accounts and keeping an organized record you can refer back to. |
| Preparing information | Included in the subscription | Organizing VAT and zakat data from the books and checking that supporting documents are ready before deadlines. |
| Regulated professional services | Requires a licensed professional | Certifying or auditing financial statements and official representation before authorities, carried out by a chartered accountant or licensed firm chosen by the business, to whom we provide the organized data. |
Submitting and approving returns remains the responsibility of the business or whoever it officially authorizes. Our role is to prepare the information and organize the documents accurately to make this step easier, and this is stated explicitly in the service proposal.
Quarterly closing
Quarter-end closing & VAT return preparation
Businesses with annual supplies of SAR 40 million or less file their VAT return every quarter, within the month after the quarter ends. We close and reconcile the quarter and prepare the return summary and supporting documents; your business reviews it and submits the return itself on the ZATCA portal.
- Confirming every sales and purchase invoice is recorded in the right period.
- Reconciling the three months of bank statements with the books.
- Reviewing purchase invoices before their input VAT is claimed.
- Recording returns and credit and debit notes.
- Separating sales by VAT category.
- A return data summary with supporting documents ready before the deadline.
How remote work runs
A clear monthly cycle from document to report
The work does not require presence at your premises; we agree on how documents are delivered, a fixed communication channel, and dates for the close and review.
- Document deliveryThrough a shared folder, email or access to your accounting software, whichever suits you.
- Recording and reconciliationRecording transactions during the month and reconciling bank, receivables and payables.
- Monthly closeReviewing entries and discrepancies and preparing the reports on an agreed date.
- Review with youDiscussing the report, answering questions and agreeing what is needed for the next month.
Getting started
What data do we need to start?
We do not need everything on day one. We start with what is available, build the picture gradually, and send you a list of what is missing after the assessment.
- Commercial registration and VAT registration certificate, if any.
- Bank statements for the period you want to start from.
- Available sales, purchase and expense invoices.
- The latest approved financial statements or closing balances, if any.
- The name of the accounting software or point-of-sale system currently in use.
- Lease, financing and recurring obligation contracts.
FAQ
Frequently asked questions
What is the difference between bookkeeping and chartered accountant services?
Bookkeeping and information preparation cover recording, classifying and reconciling transactions and preparing management reports, and these are included in the subscription. Auditing and certifying financial statements and official representation before authorities require a chartered accountant or a licensed firm.
Do you file tax and zakat returns on behalf of the business?
We prepare VAT and zakat data from the books and check that documents are ready. Submitting and approving the return remains the responsibility of the business or whoever it officially authorizes, and this is stated explicitly in the service proposal.
Can you work on the accounting software we currently use?
In most cases, yes. We work on the software or system you use once we are given appropriate access, or we suggest an alternative if the current setup does not allow reliable reports.
How do we deliver documents if the work is remote?
Through a shared folder, email or direct upload to the system, and before the monthly close we send a list of any missing documents.
Contact
Request an assessment of your accounts
Send us a short description of your business, your monthly transaction volume and the software you use, and we will come back with an initial assessment and a proposed subscription scope.
Arabic version: النسخة العربية
